Tuesday, May 21, 2013

Finance Intern

The United Nations Office at Nairobi (UNON) is the United Nations Headquarters in Africa and the representative office of the Secretary-general. UNON supports programme implementation of the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (www.unon.org).

The UNON – Budget and Financial Management Service internship is for 3 months with an opportunity for extension, depending on the needs of the department.

The Internship is UNPAID and full-time.
Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.




Responsibilities



Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period. Duties may include, but are not limited to:

Accounts Service Section: Petty cash and third party reporting, Record interoffice voucher expenditures incurred by UNDP on behalf of UNON, UNEP and UN-HABITAT, Bank reconciliation, Adjustments and Follow up on UN-approved documents in IMIS, Review of ledger entries for correct coding. Billings of services provided, analysis and reconciliation of accounts receivables, follow-up with clients for outstanding payments, offset receivables with payments made – applied deposits, monthly reporting , Write-off cases and charge backs & recording of income for; Video conferencing, computer accessories, office supplies and water, language & training and conference services.

Staff Claims and Payroll: Processing of staff claims, computation of entitlement due or amount refundable, Inform Payees of claims status, Maintain statistics to monitor performance and whenever possible, client satisfaction, process DSA/Advances, petty cash advances. Hand Carried DSA, invoices, vendor statements and other payment requests. 

Treasury; Deliver cheques and documents for signature by authorised signatory panel, Prepare UNHQ Investment/Recall memo, take minutes, manage TSU library and delivery book, pay stipend cheques, receipting of Cash/Cheques, creation of deposits on contributions, sorting and despatching of receipts to UNEP and UN-Habitat, Cheque preparation and documentation, bank reconciliation, Deposits on returned payments and Handling Eserve. Updating of email address on CTS, Sending of email addresses to clients, Batching cash for banking, maintenance of bank signatory panel, general office administrative tasks and any other tasks that may be assigned.




Competencies



Core Competencies:
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently

Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client




Education



Applicants must be enrolled in a degree programme in a graduate school (second university degree or higher); or if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages, have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree.
Be computer literate in standard software applications;
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Applicants are not required to have professional work experience for participation in the programme.

Studies in Finance or Accounting Desirable.



Work Experience



Applicants are not required to have professional work experience for participation in the programme.



Languages



Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage



Assessment Method



Potential candidates will be contacted by hiring manager directly for further consideration.



Special Notice



Your application for this internship must include; 

1.  A Completed application (Personal History Profile) through the UN careers Portal.  Incomplete applications will not be reviewed.  In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references. 

2.An accompanying letter (cover note) that includes; Title of degree you are currently studying, Graduation date (when you will be graduating from the programme), List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship. 

3. A letter from your university clearly indicating the status of your enrollment, what programme you are enrolled in and the anticipated date of graduation from the programme. 

Due to a high volume of applications received, ONLY successful candidates will be contacted.



United Nations Considerations



The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.