Saturday, August 3, 2013

Accounts Assistant

Vacancy: Accounts Assistant – AFF
About the organization

The African Forest Forum (AFF) is an association of individuals who share the pursuit and commitment to the sustainable management, use and conservation of the forest and tree resources of Africa for the betterment of the socio – economic wellbeing of its people and for the stability and improvement of its environment.
The purpose of AFF is to provide a platform and create an enabling environment for independent and objective analysis, advocacy and advice on all relevant policy and technical issues pertaining to achieving sustainable management, use and conservation of Africa’s forest and tree resources as part of efforts to reduce poverty, protect the environment and promote economic and social development.

About the position

The African Forest Forum is recruiting for the position of Accounts Assistant to be based at its headquarters in Nairobi, Kenya, to support AFF in managing and reporting on its finances while reporting directly to the Executive Secretary.

Duties and responsibilities

Administer, monitor and keep clear records of all AFF accounts;
Monitor incomes and expenses and produce relevant financial reports;
Produce monthly financial reports for each project/programme and for the AFF Secretariat;
Liaise with ICRAF on all financial matters related to AFF;
Provide support in the preparation of budgets and financial reports;
Follow up and monitor the disbursement of AFF funds and related financial agreements between the AFF, donors, liaison offices, and other institutions and individuals collaborating/working with AFF;
Follow up payments for consultancy/expert contracts;
Maintain AFF assets in good condition, including their records;
Liaise with procurement and finance offices for timely purchase of goods and services;
Monitor AFF’s expenses for internal tracking;
Handle all financial aspects related to organisation and execution of meetings, workshops and conferences;
Manage AFF’s petty cash kitty;
Prepare monthly reconciliations for all bank, petty cash and advances returns;
Ensure proper filing and archiving of AFF’s financial documents, including contracts with donors, minutes of meetings with donors;
Provide inputs and secretarial services to the AFF Finance Committee;
Any other duties as may be assigned by the Executive Secretary.

Requirements

First Degree in Business Administration or Commerce and a minimum of CPA (II) or its equivalent.
At least 5 years’ progressive experience in a similar organization;
Experience in an NGO or international organization environment will be an added advantage;
Good understanding of budgeting and financial management procedures with good knowledge of an accounting software – use of Sun System is desirable;
Experience interacting with people of different backgrounds, nationalities, cultures, etc.;
Proficient in following up issues and resolutions from meetings;
Proficient in taking notes and minutes of meetings;
Be computer literate;
Excellent command of spoken and written English; working knowledge of French will be an added advantage;
Exceptional attention to detail;
Team player and highly motivated;
Outstanding presentation of initiative.

Terms of offer

The African Forest Forum is an equal opportunity employer and offers a collegial and gender-sensitive working environment.
We believe that staff diversity promotes excellence and strongly encourage applications from qualified women.
This position is on local terms and will be for an initial period of three (3) years, renewable subject to six (6) months’ probation period, assessment of performance, continued relevance of the position and availability of resources.

Applications will be considered until 10 August 2013.
Please note that only short-listed applicants meeting the above requirements will be contacted.
We invite you to learn more about AFF and ICRAF by accessing the following web sites: www.afforum.org