Thursday, February 13, 2014

Monitoring and Evaluation Assistant

Monitoring and Evaluation Assistant

Organizational Context and Scope

The Transition Initiatives for Stabilization (TIS) program is funded by USAID and implemented by the International Organization for Migration (IOM). It responds to the complex crisis that has evolved in Somalia.

The overall program goal is to mitigate conflict, promote stability and community cohesion, and to strengthen citizens’ relationships with government officials. TIS implements quick impact activities linked to longer-term stabilization goals.

Under the Under the overall supervision of the Program Manager, Transition Initiatives for Stabilization and the direct supervision of the Monitoring and Evaluation Coordinator, the incumbent is responsible for the coordination and implementation of the M&E unit activities within the TIS program.

Responsibilities and Accountabilities
  • Work closely with the M&E Coordinator to ensure, the coordination of data collection, data quality assurance and data analysis in collaboration with the field based project teams and field coordination unit;
  • Maintain a secure file storage system for all data collected;
  • Coordinate with the Field Coordination unit and Grants team to collect grant-related information for weekly reporting purposes;
  • Support the development and implementation of mid line (and end line) surveys for the TIS including data collection and analysis process;
  • Support the maintenance of the Activity Database content, including quality control to ensure data quality, accuracy, consistency and completeness and compliance with donor’s database standards;
  • Support training opportunities and workshops to help all TIS staff understand the information and monitoring system and their responsibilities within the system;
  • Provide guidance to Grant Focal Persons on M&E Status report updates;
  • Design and implement M&E and Reporting workshops for TIS Field Staff and NGO Partners;
  • Undertake case studies for cluster grants and submit written documentation on the same; 10. Support USAID MEPS to undertake evaluation of TIS program activities;
  • Respond timely to blue and green flags raised by MEPS following evaluation of TIS Program activities;
  • Assist in data management and entry for Clearing House records;
  • Participate and actively respond to issues raised on Quality Data Assurance drawn from CH;
  • Support the M&E Coordinator in actively promoting a culture of learning and generation of knowledge throughout the Project Team and among partners and stakeholders, including facilitation of sharing and reviewing knowledge for current application, as well as appropriately storing and disseminating it for use in future and by other organizations;
  • Undertake any further duties as requested.

The incumbent is expected to demonstrate the following technical and behavioural competencies 


  • Accepts and gives constructive criticism;
  • Follows all relevant procedures, processes, and policies;
  • Meets deadline, cost, and quality requirements for outputs;
  • Monitors own work to correct errors;
  • Takes responsibility for meeting commitments and for any shortcomings;
Client Orientation
  • Identifies the immediate and peripheral clients of own work;
Continuous Learning
  • Contributes to colleagues' learning;
  • Demonstrates interest in improving relevant skills;
  • Actively shares relevant information;
  • Writes clearly and effectively, adapting wording and style to the intended Audience;
  • Listens effectively and communicates clearly, adapting delivery to the Audience;
Performance Management
  • Provides constructive feedback to colleagues;
  • Effectively applies knowledge of relevant Human Resources theories and practices, and recognizes their application within existing IOM processes
  • Masters subject matter related to responsibilities;
  • Identifies issues, opportunities, and risks central to responsibilities;
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
  • Persistent, calm, and polite in the face of challenges and stress;
  • Treats all colleagues with respect and dignity;
  • Works effectively with people from different cultures by adapting to relevant cultural contexts;
  • Knowledgeable about and promotes IOM core mandate and migration solutions
  • Actively contributes to an effective, collegial, and agreeable team environment;
  • Contributes to, and follows team objectives;
  • Gives credit where credit is due;
  • Seeks input and feedback from others;
  • Actively supports and implements final group decisions;
  • Able to handle sensitive situations and cultivate productive relationships;
  • ability to maintain accuracy and confidentiality in performing responsibilities;
  • Political and cultural awareness of the Somalia context;
  • Ability to motivate others to adopt new ideas and bring about change;
  • Natural ability to connect with other stakeholders and team members; f) Good multi-tasking skills; g) Ability to meet strict deadlines.
Education and Experience
  • Bachelor’s degree in Social Science or an equivalent field;
  • Technical skills in qualitative and quantitative evaluation and managing heavy data;
  • Strong writing skills.
  • Familiarity with information management systems;
  • Good understanding of USAID Funded programs and UN Partners;
  • A minimum of five years, experience in monitoring and evaluation, preferably in fragile state context;
  • Strong communication skills with the ability to effectively and persuasively present information in a variety of settings and formats;
  • Familiar with activity and grant reporting methods and information management systems;
  • Advanced knowledge of Microsoft Office, with proven experience in Access, Excel and Power point; Must be a Somali speaking
Languages Required

Fluent : English and Somali

Advantageous: Kiswahili

How to apply:

Interested candidates should submit CV and a cover letter Quoting the Vacancy Notice Number, with three professional references and contacts (email or telephone) to the: 

International Organization for Migration (IOM) Somalia Coordinating office in Nairobi Human Resources Department, 
Gitanga Groove, off Gitanga Road P.O. Box 1810 - 00606 Nairobi Or 
Send by email to: