Wednesday, May 22, 2013

Senior Programme Assistant

Senior Programme Assistant

Grade : Service Contract SC6 (G6 equivalent)
Duty Station : WFP’s Regional Bureau for East & Central Africa, based in Nairobi
Salary : As per UN Service Contract Salary Bands

This vacancy announcement is open to both male and female candidates. Qualified female candidates are particularly encouraged to apply.

The United Nations World Food Programme (WFP) is looking for a qualified candidate to fill the post of Senior Programme Assistant (Resource and Pipeline Management Analyst) in support of the Regional Bureau for East & Central Africa (OMN), based in Nairobi, Kenya.

Duties and Responsibilities:

Under the direct supervision of the Regional Resource Management Analyst, the Senior Programme Assistant (Resource and Pipeline Management Analyst) will be responsible for the following tasks:
    •    Analyze monthly pipeline data in format for use by OMN Supply Chain Group to aid SCG on SRAC priorities and analysis for FPF replenishment.
    •    Effective monitoring systems of the balances have been established and any variances is followed up with CO
    •    Support the Compilation and provision of simplified one page management overview of Project RMA situation and recommendations to COs on monthly basis/initiat
    •    RMA Supply chain format templates/ initiate pipeline Bulletin templates.
    •    Recommend & Create Excel reporting templates for the unit that can minimize human errors and reduce delays in request for information and time workflows.
    •    Better planning, review and further recommendations to management on enhancements of fund management and accountability system
    •    Continuously access existing gaps, and the extent to which fund management and accountability is performed by existing systems.
    •    Provide input and feedback to new and existing Global templates and resource analysis reports.
    •    Provide comprehensive analysis on project performance and resource surplus/deficit, and recommend appropriate actions to be undertaken by CO management.
    •    With support from Supervisor, acquire skills and keep self-abreast in the review of project performance analysis on Surplus/Deficits and perform BRs feedback analysis.
    •    Rules and regulations, policies and procedures are made available to all relevant staff relevant staff have received adequate training on the financial rules and regulations, policies and procedures.
    •    To enhance the knowledge of CO counterparts with regard to the resource management and pipeline issues in their daily work.
    •    Ensure project budgets are accurate and timely checked, reviewed.
    •    Review budget and revised budget plans for new and on-going projects and provide expert advice on budgetary adjustments required for effective utilization of funds by RB/CO(ii) Recommend follow up actions in respect to approval process for all projects so that all documentation are in line with the Programme Review Committee (PRC) recommendations and data in WFP corporate system.
    •    Collect operational pipeline data and prioritize operations in the region to facilitate multilateral allocation process (SRAC process)& Provide qualitative support to CO to ensure, more effective and efficient pipeline management
    •    Coordination and the creation of monthly OMN Pipeline bulletin including continuous improvements of design and information/ data included.
    •    Enhance information sharing and coordination between, Programme, Donor Relation, Pipeline, Procurement & Logistics in RB in order to optimize the supply chain.
    •    Act as Secretariat to the SCG; Take minutes at meeting of SCG/ Record follow up actions/ follow through with other units for availability to meetings and follow up actions.
    •    Attend SCG meetings and note developing issues within units
Expected Results: Well-functioning unit, providing technical expertise in a specialized area.

Critical Success Factors:

    •    Sound judgment; ability to extract, interpret, analyze and format data and to resolve operational problems.
    •    Ability to work with minimum of supervision; to supervise and train support staff and to work effectively with people of different national and cultural backgrounds.
    •    Extensive and in-depth practical knowledge of a specialized area; ability to plan and organize work.
Qualifications and Experience
    •    Education: Secondary school education, preferably supplemented by courses in supply chain management, development economics, emergency or other related field.
    •    Experience: At least six years of progressively responsible experience of which at least one year closely related to operations, food aid related work or other related field. At least one year at the G6 level or equivalent.
    •    Knowledge: Training and/or experience utilizing computers including word processing, spreadsheet and other software packages.
    •    Proficiency in Excel and fair knowledge on Pivot tables:This level of skills is required to use advanced techniques for analyzing and manipulating data in Excel 2), automate some operations, manage Macro Commands, and create MS Excel applications.
    •    Specifically: Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet web components, manage macro commands, concepts planning, operations, execution, modification, interruption, use personalized toolbars and perform some programming in VBA Language: Fluency in both oral and written communication in English essential.
Other desirable skills:
    •    Knowledge of relevant WFP specified software;
    •    knowledge of WFP financial regulations;
    •    and rules and WFP policies and procedures in the area of work;
    •    proficiency in a second official WFP language.
Interested individuals meeting the above qualifications are required to submit their applications together with detailed curriculum vitae, copies of education certificates, names and telephone numbers or email addresses of three work referees by e-mail to: quoting the VA no. and the title of the position in the subject line.

Applicants should also complete and submit a Personal History form (P.11) available on the following link

Closing date: 04 June 2013.

Applications must be received by the deadline. Late applications will not be considered.

Only short-listed candidates meeting all essential qualifications will be contacted.