Administration Assistant

 Administration Assistant Job in Suba / Mbita
Program Description: Research Care and Training Program (RCTP) is collaboration between the Kenya Medical Research Institute (KEMRI), University of California, San Francisco (UCSF) and University of Washington (UW).

RCTP leads the Family AIDS Care and Education Services (FACES) program, a comprehensive HIV Prevention, Care and Treatment program working in 100 clinics in Nyanza Province, Kenya.

RCTP is seeking motivated, proactive individuals to fill the following positions in the Sustainable East African Research on Community Health (SEARCH) Study.

SEARCH is a five-year cluster randomized trial to test whether universal ART can improve health, Educational, and economic outcomes.

We are going to be conducting a household census in 12 communities and annual multi-disease diagnostic health campaigns.

We will also be supporting ART delivery through FACES clinics.

Job Title: Administration Assistant (1 Position)
Reports to: Administration Coordinator
Duty Station: Suba/Mbita
Duration: Annual Renewable Contract
Vacancy Number: FN-049-07-2013

Duties and responsibilities
Man the reception and direct visitors to respective office
Receives and inspects all incoming materials and reconciles with purchase orders; processes and distributes documentation with purchase orders; reports, documents and tracks damages and discrepancies on orders received.
Receive orders from user department.
Maintains the reception area and stores area in a neat and orderly manner
Answers questions regarding procedures and resolves discrepancies regarding receipts, deliveries, warranties, repairs and surplus property
Considerable skill in operation of a computer, proficiency in all Microsoft Office programs
Maintain inventory records
Maintain asset register
Maintain service schedule for office equipment and generator.

Minimum Qualifications
O-Level School Certificate.
At least a Certificate in either Business Administration, project management or purchasing and procurement
At least one year’s experience in a busy, preferably research setting
Proficiency in MS Office software

Skills and Specifications
Ability to operate office equipment
Ability to provide quick solutions to problems.
Good communication skills.
Good Interpersonal relations.
Capable of working for long hours and sometimes at odd situations.

Applications must include the following:
A cover letter stating current work (if applicable), current salary and date available to start work on the project
A current CV with names and telephone contacts for at least 2 referees
Copies of academic and professional certificates and copy of the latest pay slip
At least two recommendation letters, preferably from previous employers

All applications must be sent electronically to the email address below followed by hard copies which should be delivered or posted so as to reach the following address by 12th July 2013: hrrctp@kemri-ucsf.org

Human Resources Manager
KEMRI – RCTP/ FACES Program
P. O Box 614-40100
Kisumu

Note: Please write the Position and Vacancy Number indicated in the advert on the envelope and in the subject Line for electronic applications