Wednesday, July 31, 2013

Machakos County Government Personal Assistant

Machakos County Government
Machakos County Assembly Vacancies
The County Assembly Service Board of Machakos invites applications from suitably qualified  Kenyan citizens to fill the following vacant positions:

Administrative/Personal Assistant- REF: M/CAS/2013/04 (1 POST)
Duties and Responsibilities

• Performing secretarial duties including typing, correspondences, reports and memoranda
• Receiving and screening calls and correspondence on behalf of the Speaker.
• Managing Speaker’s calendar and may arrange tentative schedules
• Answering and screening telephone calls for all office staff, takes and relays messages,  responding to routine inquiries, forwarding calls to appropriate party.
• Receiving, date stamps and distribution incoming mail and purchasing requisitions to  appropriate office staff.
• Preparing special and recurring departmental reports by gathering data from various  sources, compiling and typing data.
• General office organization and administration and maintaining a variety of logs and files
• Performs other duties as assigned.

Requirements for appointment

• Candidates must be in possession of a Bachelors degree in administration or any social  sciences
• At least two years of working experience
• Require good knowledge of County Assembly operations

Suitably qualified applicants will enjoy preferential treatment in the order below: 

a) Applicants serving in positions at the County Assembly on the basis of secondment during the transition period.
b) Applicants serving in the Executive arm of the County Government of Machakos
c) Applicants serving in the public service in the Republic.
d) Applicants who are residents in Machakos County
e) Applicants from the rest of the Country

How to apply 

a) Each application should be accompanied by a detailed CV and copies of relevant academic and professional certificates, National Identity card or passport and other relevant testimonials so as to reach the Clerk, Machakos County Assembly not later than 13th August 2013
b) All applications should have the position being applied for clearly marked e.g. “application for Records Manager” Ref: M/CAS/2013/20 on the Envelop and addressed to:
The Secretary
Machakos County Assembly Service Board
P O Box 149 – 90100
Only shortlisted candidates will be contacted. Women and persons with disabilities are encouraged to apply.
Any canvassing will lead to automatic disqualification.