Wednesday, January 29, 2014

Personal Assistant

Personal Assistant (Kshs 25,000)

Our client is an up and coming organization that is seeking a Personal Assistant to the Manager. 

The key purpose of this job role is to support the Director, and office staff to complete tasks.

Key Responsibilities
    •    Devising and maintaining office systems, including data management and filing
    •    Screening phone calls, enquiries and handling or forwarding them
    •    Support and supervising the office team
    •    Ensuring all tasks assigned are completed well in a timely manner
    •    Meeting and greeting visitors at all levels of seniority
    •    Organizing and maintaining diaries and making appointments
    •    Dealing with incoming email, and correspondence on behalf of the manager as advised
    •    Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance in the operations of the organization
    •    Taking dictation and minutes for meeting
    •    Carrying out administrative duties for the office including payments, helping arrange for meetings and tracking ongoing work/projects
    •    Producing documents, briefing papers, reports and presentations
    •    Organizing and attending meetings and ensuring the manager is well prepared for meetings
    •    Any other duties and responsibilities assigned for smooth operations of the organization
Required Qualifications
    •    Degree in Business Administration, Office Administration.
    •    2 years working experience in a similar role.
    •    Good organization skills
    •    Must be able to carry out tasks in a timely professional manner
    •    Good communication skills both oral and written
    •    Must be goal oriented
To apply, send your CV only to with the job title Personal Assistant (Kshs 25,000) in the subject line, before Wednesday 5th February 2014.