Procurement Officer, Ministry of Agriculture, Livestock & Fisheries

Republic of Kenya

Kenya Cereal Enhancement Programme

Recruitment of Programme Coordination Unit Staff

Background: The Ministry of Agriculture, Livestock & Fisheries, State Department of Agriculture, is rolling out the Kenya Cereals Enhancement Programme (KCEP) whose objective is to contribute to National Food Security. 

The programme is funded by European Union through IFAD. 

The Ministry wishes to recruit competent and qualified persons to the following position:

Procurement Officer (PRO) – Nairobi 

Ref. PRO08

The Procurement Officer will report to the Finance and Administrative Manager

Duties and Responsibilities:-

(a) Procuring of prog ramme works, goods and services at the central level and assist/supervise decentralised procurement as appropriate;

(b) Ensuring proper use and maintenance of programme assets;

(c) Preparing of annual and quarterly procurement plans in collaboration with members of the PCU and implementing partners, and submitting them for approval by the PSC and IFAD along with the AWPB;

(d) Guiding the preparation and advertisement of TORs and tender and contract documents for specific procurements according to GOK and IFAD guidelines;

(e) Participating in relevant tender committee meetings at the Lead Agency and assisting with the preparation of committee reports;

(f) Reviewing and advising on tender evaluation reports prepared by the Counties and other implementing agencies and making necessary follow-up;

(g) Maintaining high quality procurement files, contract registers and inventory for review by supervision missions and auditors; and

(h) Preparing regular financial and procurement progress reports.

For appointment to this position, applicants must have:-

(a) Bachelor’s degree in either Supply Chain Management, Purchasing and Supplies Management or Commerce, Public Administration, Law, Accounting plus a post graduate qualification in Supplies Chain Management or any other relevant/equivalent field from a recognized institution;

(b) Five (5) years’ experience in procurement of civil works, goods and services for GOK/donor funded projects;

(c) Experience in preparing tender and contract documents for national and international competitive bidding will be an added advantage;

(d) Comprehensive knowledge of Public Procurement Regulations, as well as procurement guidelines for IFAD, the World Bank and EU;

(e) Strong computer application and communications skills (oral, written, presentational); and

(f) Fluent in English and Kiswahili.

Application Process

i. Female candidates are particularly encouraged to apply.

ii. Each application should have a CV and covering letter indicating the Reference Number for the position.

Applicants for positions in the Nakuru or Siakago Town sub-units should clearly indicate the preference (N or S) as in the reference numbers.

Photocopies of relevant credentials should be enclosed.

iii. Each application in a sealed envelope should be submitted to:

Principal Secretary

Ministry of Agriculture, Livestock and Fisheries

State Department of Agriculture

P.O. Box 30028-00100

Nairobi

Not later than 10.00 a.m. on 11th April 2014.

iv. Only shortlisted candidates shall be invited for the interview